Short-Paper Presentation (in-person or online short-paper presentation)

If your acceptance says "Online Short-Paper Presentation - 5 slides" OR "In-person Short-Paper Presentation - 5 slides" this information applies: We expect between five and eight papers per short presentation for the 90-minute session time, allowing for a presentation of about 8-10 minutes and a few minutes for general questions for each paper.

There could be one or two listed discussants for the entire session, who will probably be unable to read all the papers but may have a question or two, or offer brief comments based on the presentation. Each presentation will be limited to no more than five slides (including the initial slide where you give only your name, co-authors, affiliations, etc., and a final slide with the main conclusions). The presenter should provide the highlights of their work in the presentation.

Regular Paper Sessions General Information (in-person or online presentation):

If your acceptance says "Online Presentation" OR "In-person Presentation" this information applies: Typically, a regular paper session has three or four papers for the 90-minute session time. This allows for 16-20 minutes per paper with the remaining time for discussant comments and general audience discussion.

After your paper has been accepted for presentation, you should make every effort to get an electronic version of your paper to your discussant (if one is assigned), the session chair, and the other session participants as quickly as possible. Papers should be distributed no later than 2-3 weeks before the conference. If your paper has not been received by the session chair 7 calendar days before the beginning of the conference, the conference organizer may revoke your paper acceptance and cancel your presentation. Papers should be distributed in PDF format only. If you need contact information for the presenters in your session, please contact Paula Emery cea.conference@gmail.com

Paper presentations may be given either in English or French. However, if Francophone authors feel comfortable presenting their papers in English, they are encouraged to do so. While all audience members understand English, many conference participants (in particular from the US and overseas) do not comprehend spoken French.

Presenters will be expected to load their presentations/slides on the computer provided in the presentation meeting room. Pease bring your presentation to the conference on a USB key or however is best for you to access your presentation. it is recommended that you arrive at the session at least 15 minutes before the start to ensure there are no issues uploading your presentation on the provided equipment. As a backup, you can email the presentation/slides to the session Chair.

Paper presenters are kindly reminded of the importance of keeping track of the allotted time for their presentations. Going overtime is discourteous to the next speakers. Session chairs are permitted to cut off speakers who unduly overextend their allotted time frame.

If for some reason the session chair is unable to attend, the presenter of the last paper on the program should assume the role of chair.

The rooms will have facilities for computer-assisted presentations, using PowerPoint or PDF. Presenters are encouraged to use this technology to make their presentations. To make this run smoothly it is imperative that you:

Send the file of your presentation to the session chair at least one week before the conference, so that s/he has the option of loading all of the files for the session ahead of time onto his/her memory key;
Present yourself in the conference room at least 10 minutes before the start time;
Bring your presentation on a USB memory key, in addition to having sent it to the session chair. Unless otherwise stated, You will not be able to plug a personal computer into the university system. Your presentation must be uploaded by you as the presenter.
We cannot guarantee that 'clickers' (wireless USB pointers) will be available if you like to use one it is a good idea to bring it.

The conference organizers will make every attempt to have volunteers available to troubleshoot computer issues and act as first-line support. Nonetheless, presenters and discussants are asked to test-run their presentations.

Panel Session (in-person or online)

A panel session will be 90 minutes in length. The session will typically consist of three or more panelists organized around a particular theme. The panel title will indicate the subject/topic area however no abstracts or individual papers will be included. Panelists will be listed with their name and affiliation only.

Poster Sessions

Supplies

Poster Boards: Size to be confirmed based on local organization supply. Poster sized confirmed for CEA2024, Toronto, ON: Posters will be on Easels attached to 3 feet x 4 feet. Portrait or landscape orientation is allowed. Students are responsible for printing out their own posters. The posters must be printed by May 30th, 2024.

Coverage

We recommend that your poster be self-explanatory, freeing you from answering obvious questions so that you are available to supplement and discuss particular points of interest. Will a casual observer walk away understanding your major findings after a quick perusal of your material? Will a more careful reader learn enough to ask informed questions? Ask yourself, "What would I need to know if I were viewing this material for the first time?"

Clarity

Is the sequence of information evident? Indicate the ordering of your material with numbers, letters, or arrows. Place your major points in the poster and save the non-essential sidelights for an informal discussion.

Layout

Use large font and bold text so that your poster is easy to read. A typical poster for an experimental project should have the following: